| Bay Ship & Yacht Co. Career Opportunities |
| Bay Ship & Yacht Co. Career Opportunities |
Bay Ship & Yacht is currently seeking a Contracts & Estimating Administrative Assistant to join our team on the Alameda Waterfront.
The Administrative Assistant will provide clerical support to Estimating, Contracts, and Sales. This position also provides direct support to Project Managers and Technical Managers as directed.
DUTIES AND RESPONSIBILITIES
1. FILE MANAGEMENT:
• Maintain estimate files.
• Create & maintain a Project File for each project.
2. DOCUMENT PROCESSING
• Set up a job package for each Division 300 project in accordance with “BSY Job Package Set-up Procedure” as required.
• Copy, assemble and distribute job packages to BSY personnel. This is done typically via email, however some hard copy material may also need distribution.
• Distribute contract documents such as condition found reports, additional work proposals, etc. during the course of the project.
3. DATA ENTRY
• Set-up and maintain CFR and AWP logs for each project as requested by Contract Administrator.
• Update progress spreadsheet for each project as requested by Contract Administrator.
• Update Test & Inspection Plan (QCCP) to incorporate each change order as needed.
• Update customer insurance logs in Access Database.
4. PERFORMS OTHER DUTIES AS ASSIGNED
Successful performance as Contracts Administrative Assistant requires the following:
• Strong administrative organizational skill
• Ability to multi-task with a strong attention to detail
• Excellent verbal and written communications skills.
• Ability to work independently with minimum supervision.
• Punctual and reliable adherence to procedure requirements and task deadlines.
• Ability to read contracts & specifications and to identify deliverables.
• Recognition of, and the ability to work cooperatively with, all Contract Administrators, Project Managers, Technical Managers, Shop Foremen & Leadmen.
• Full proficiency in:
o Microsoft Word, Excel, Outlook, & Access
Bay Ship & Yacht is currently seeking a Contracts & Estimating Administrative Assistant to join our team on the Alameda Waterfront.
The Administrative Assistant will provide clerical support to Estimating, Contracts, and Sales. This position also provides direct support to Project Managers and Technical Managers as directed.
DUTIES AND RESPONSIBILITIES
1. FILE MANAGEMENT:
• Maintain estimate files.
• Create & maintain a Project File for each project.
2. DOCUMENT PROCESSING
• Set up a job package for each Division 300 project in accordance with “BSY Job Package Set-up Procedure” as required.
• Copy, assemble and distribute job packages to BSY personnel. This is done typically via email, however some hard copy material may also need distribution.
• Distribute contract documents such as condition found reports, additional work proposals, etc. during the course of the project.
3. DATA ENTRY
• Set-up and maintain CFR and AWP logs for each project as requested by Contract Administrator.
• Update progress spreadsheet for each project as requested by Contract Administrator.
• Update Test & Inspection Plan (QCCP) to incorporate each change order as needed.
• Update customer insurance logs in Access Database.
4. PERFORMS OTHER DUTIES AS ASSIGNED
Successful performance as Contracts Administrative Assistant requires the following:
• Strong administrative organizational skill
• Ability to multi-task with a strong attention to detail
• Excellent verbal and written communications skills.
• Ability to work independently with minimum supervision.
• Punctual and reliable adherence to procedure requirements and task deadlines.
• Ability to read contracts & specifications and to identify deliverables.
• Recognition of, and the ability to work cooperatively with, all Contract Administrators, Project Managers, Technical Managers, Shop Foremen & Leadmen.
• Full proficiency in:
o Microsoft Word, Excel, Outlook, & Access
